Reimbursement

Requests for reimbursement must be made in the same fiscal year as the awarding of the bursary. Any request which does not satisfy this deadline may be denied.Fill out a Request for Reimbursement form upon completion of the course or the conference and attach the following: 

• Proof of payment of tuition fees (receipt required); 
• Proof of payment for travel expenses (receipt required) 
• Proof of course completion or conference participation (ex.: transcript, confirmation). 

No reimbursement will be made unless required documentation is provided. 

Note: 

• Expenses relating to accommodation, daily travel, meals, personal expenses, membership fees and other expenses not directly related to the course or the conference are not eligible for reimbursement.
• Only those who have received a letter stating they have been awarded a bursary may request reimbursement for courses or conferences. 
• Only courses or conferences that received prior authorization will be eligible for reimbursement. 
• Should the approved course be cancelled, please notify the Official Languages in Education Programs (OLEP) office. If you wish to substitute a different course you must obtain approval for the substituted course in order to retain your bursary and qualify for reimbursement. The amount of the bursary could be adjusted accordingly.
• Please note that processing your request for reimbursement will take approximately 8 weeks.
• Applications for reimbursement must be made by the end of the school year. No reimbursement will be made if requests for reimbursement are submitted more than three months following the completion of the course or the end of the conference.